Last updated: [date]
Who we are
This website is operated by Dataroot, [legal entity name], [registered address], [company registration number] (“Dataroot”, “we”, “us”). For privacy questions, contact [privacy contact email].
Information we collect
We collect information in two ways:
- Information you provide. When you submit the contact form we collect your name, work email address, company, and optionally your role, the systems you use, and the description of your reporting challenge and any additional context you choose to share.
- Technical information. When the contact form is submitted, our server records your IP address and browser user agent to protect the form against abuse. Our hosting provider, [hosting provider], may also keep standard server logs.
This website does not use advertising cookies or third-party tracking scripts. [Confirm or describe any analytics tooling in use.]
How we use your information
- To respond to your enquiry and arrange a discovery call.
- To understand your systems and reporting challenge before we speak.
- To protect the website and contact form against spam and misuse.
Our legal basis for processing is our legitimate interest in responding to business enquiries and, where applicable, the steps taken at your request before entering into a contract. [Adjust for the jurisdictions in which you operate.]
How your information is shared
Contact form submissions are delivered to us through [email delivery provider or workflow tool], which processes the data on our behalf. If you book a call through a scheduling link, that provider's own privacy policy applies. We do not sell personal information.
Retention
We keep enquiry details for as long as needed to respond and follow up, and for no longer than [retention period] unless an engagement follows, in which case information is retained under the terms of that engagement.
Your rights
Depending on where you live, you may have the right to access, correct, delete, or restrict the use of your personal information, and to object to its processing. To exercise these rights, contact us using the details above. You may also have the right to lodge a complaint with your local data protection authority.
International transfers
[Describe where data is stored and any cross-border transfer safeguards.]
Changes to this policy
We may update this policy from time to time. The date at the top of this page shows when it was last changed.